Compare Office Photocopiers to Save Money

How to get the best deal on an office photocopier without the hassle

office photocopiers

These days an office photocopier is one of the first purchases many businesses make: it might be a $200 all-in-one from a office supply store or a $50,000 production machine, but there are some basic decisions you have to make before you get started. You'll have to consider speeds, monthly volume estimates, features like automatic document feeders, sorters, double-sided copying, and many more.

That's why comparing office photocopiers is one of the best ways to save your business hundreds of dollars. Instead of choosing from one dealer's price list, this site allows you to get multiple price quotes from national and regional copier dealers. Just answer a few questions about the type of office photocopier you need, and then see how much a Canon, Ricoh, Sharp, Konica Minolta, or other major brand of copier will cost you. You can even get a copier lease if you'd prefer that option.

In most cases, it's always best to get prices from multiple companies so you can compare cost, warranties, service contracts, professionalism, expertise, and stability. All office photocopiers require regular maintenance to keep running smoothly, so you'll depend on the dealer's service technicians to keep your photocopier in top shape.

For these reasons and more, buying a new office photocopier isn't a decision you should rush into. Take the time to review competing bids so you can get the best long-term deal for your office.

Compare office photocopier prices and lease rates

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What are other digital copier shoppers looking for?

Our users have described their photocopier requirements in detail.

  • We copy maybe 5,000-7500 a year. We only do black and white copies. We need no extra functions. - Residential buyer, Albany, GA
  • I am in need of a copier that copy up to 24" x 36" sheets for blueprints. - Residential buyer, Calabash, NC
  • I am opening a new franchise of Postnet. I am not sure how many copiers I should have. I also need to buy a fax machine, and I need a POS Register with a scale attached to it. - Residential buyer, Lewiston, ME
  • I want to lease a copier that can ties into 6 different users. The copier will serve as the office printer copier and fax. I dont want to pay more than 200 a month - Residential buyer, Columbia, SC
  • I would like to get a quote for following items or similar kind:1 Ricoh MP20001 Ricoh MPC20501 Ricoh MP3350SP1 Ricoh MP60001 Ricoh MP5000B1 MP6000 powerpak - Accounting/Finance, Health Care, Streamwood, IL
  • Cost per month? Types of copiers for lease? Provide picture types. Size (dimension of copier) - CEO/President/Owner, Health Care, North Hills, CA
  • We own our on copy machine and we are accutaly just look for a quote for a service agreement. We have a Richo Aficio 1224C. Is it possible to have a rep contact regarding this matter. I would greatly appriciate it. - Receptionist, Real Estate, Oklahoma City, OK
  • We would like to stay in a range of $300 a month which includes service fees. Color charges near .08 and black and white .02 - General Manager, Non-Profit, Fort Worth, TX
  • We need a copier in our US office in Chattanooga, Tennessee.It must have these characteristics:1) at least 40 copies per minute2) finisher for brochures3) 5 paper trays4) black/white and color printing5) 48 months leasing6) flat fee per color or b/w copyestimated use is 20'000 b/w copies per month and 2'000 color copies.Some brands that come to my mind are Canon, Océ and Xerox, maybe HP.We look at some that are about what we are looking for, namely canonc5058, c5058i, C5180, C5185 - Office Manager, Health Care, San Diego, CA
  • Estimate 100,000 + copies per yearcolor would be nice depending on cost also collateing and staplingfax and scanner is nice dependind on $ - Other, Non-Profit, Randleman, NC
  • Service contract required, will consider pre-owned, affordability is important. Preferece for a medium size copier, a copier that can double as a printer for up to 20 persons is ideal. - CEO/President/Owner, Education, Chicago, IL
  • Looking for a copier that can be used as a printer, if if need it. Must be able to enlarge and reduce copy size. Would like automatic feeder, with capabilities of manually placing the copy where i need to on the glass. We do a lot of enlarging of business cards. Thinking about using it also as a network printer...... - Office Manager, Other Business Services, Bandera, TX
  • Interested in leasing with service and supplies contract. Copier needs to also; scan, print, doubled side, economical toners, card stock, autofeed, 2-3 hole punch, 3 paper trays.Also a second smaller copier B/W only, and a seperate fax machine. Not sure about the budget, we are a non-profit organization. - Administrative Assistant, Health Care, Old Bridge, NJ
  • I am new to the organization and I'm currently gathering information for the board of directors to review. We are a very small non-profit office. We are pricing out 60 month lease options that includes service and supplies. - Administrative Assistant, Non-Profit, Natick, MA
  • Service - Maintenance contract,Monthly cost of leasing machine 1-3-5 yr lease optionsfront & back copingbuy out of contract cost in case unhappy with service or productetc - Human Resources, Transportation/Logistics, Channelview, TX
  • We do newsletter so sorting would be great in not expensive. Color also would be nice - Administrative Assistant, Other Business Services, Charleston, WV
  • I am only looking for service agreement information. We have all of our machines. Please contact me via email only. No phone calls will be accepted. Again, we are not purchasing equipment. We are only looking for pricing on service/maintenance agreements, not equipment. Thank you. - Administrative Assistant, Manufacturing, Plainville, CT
  • Network about six computers to a multi - funtion copier. Want to compare to a Xerox workcentre 7232 - Other, Non-Profit, Pleasanton, CA
  • I'm looking for a simple, digital, wide format copier. We need the ability to make just a few copies of engineering drawings per day. - Facilities/Operations, Government, West Mifflin, PA
  • * month - to - month * avail tech within 4 hrs* contract to include toner service and repairs - Office Manager, Legal, Chula Vista, CA
  • My students are creating projects and the school's machine is always out of paper. I want one for my classroom but one that's going to be inexpensive. - Educator, Education, coconut creek, FL
  • Needs to have MAC support and single pass color copying. Need to know how we are charged for color - Office Manager, Other Business Services, Orange, CA
  • We need to enlarge written materials for visually imparied students. We need to inlarge from 100% to 200% - Educator, Education, Kansas City, KS
  • I would like a quote on some simular to the Ricoh C4545 color copier and a quote on a Ricoh 3045 B&W - Purchasing Manager, Education, Detroit, MI
  • Would like quote for Xerox WC7328P with advanced finisher, High Cap Tadem Tray, Fax line, and Scanning - Administrative Assistant, Government, San Diego, CA
  • Would like pricing on purchase of a machine and lease options as well. Looking for a machine equivalent to the Copystar CS 300ci that I have already received a quote on from Image Systems. - Other, Other Business Services, Somerset, NJ
  • Locations across the nation. Corporate headquarters will have the only color copier. All other locations will be black and white. - CEO/President/Owner, Information Services, Olympia, WA
  • Networking amongst 4 computer. Be able to see faxes sent on computer before pringting out. Only pring 100 pages a day - Partner/Principal, Retail, Arlington, VA
  • We will be moving to area code 22110 in approx. 2 months and want the new machine delivered and networked at that location. - Administrative Assistant, Non-Profit, Manassas, VA
  • We have no idea as to costs - just need a quote asap to put in a grant. Thanks - Educator, Education, Buffalo, NY
  • We are in need about 500 used copiers a month from an agent oversea. - General Manager, Other Business Services, Kennedale, TX
  • I don't know if we should lease or buy but I want to have a service contract to keep it running for me. And I hope to print from my computer as well as copy. - CEO/President/Owner, Non-Profit, Waianae, HI
  • Price is not fixed, but would like something that is not going to fold our small company. - Consultant, Consulting, Clarksville, TN
  • Need a document feeder that can hold at least 50 pages, preferably 100. Must scan, fax and print as well - CEO/President/Owner, Financial Services, Portland, OR
  • Faster more reliable, Lowest cost avail. Options for buying / Lease / service contracts. Network. Side by side comparison to RICOH Aficio 1045G Quotes for color and not color as much detailed information with breakdown of costs so can be submitted for possible purchase. VA Medical Center Ut. Thank you. - Other, Other Business Services, Salt Lake City, UT
  • I need it to be able to print on sticky mylar 8 1/2 - 11 1/2 - Engineer/Programmer, Other Business Services, Madisonville, TN
  • This is for a small church - < 150 people. We only need to print < 1500 copies per week (average). And we need to be able to do overhead transparencies. - Accounting/Finance, Other Business Services, Yadkinville, NC
  • We are needing a copier that we can print small books on and would have the booklet finisher. As well being able to print our own full color covers to go with it. We also need it for you basic everyday copying and to possible do bigger full color prints up to 11 x 17 with bleed for trim. - Administrative Assistant, Non-Profit, Council Bluffs, IA
  • Save paper which it can copy both side of 1 paper. It can be manual loading from side (CANON PC 941). Or loading from top. - CEO/President/Owner, Health Care, Sugar Land, TX
  • Our copier is on its very last legs. We need to desperately get a new copier. Is it possible to demo the copier before purchasing? This is a corporate policy. - Accounting/Finance, Other Business Services, Capitol Heights, MD
  • Features desired:Option sort/grouplocal supportservice contract to include:machine maintenance and service callsarea for copier location is restricted to 2' x 3' counter/table top - Administrative Assistant, Education, Honolulu, HI
  • This is for a very small church. We need to be able to run bulletins in black and white. Perfer used copier. - Other, Non-Profit, Flinton, PA
  • We are looking to lease a simple low-cost, low-maintenance black & white copier for a 1 person office.While the copier would be located in Sacramento (satellite office), all the business transactions would be held in San Francisco (main office). - Accounting/Finance, Non-Profit, San Francisco, CA
  • Need to know cost of leasing the copier. What service contracts you provide the specifics of what covered in the contract and/or not covered. The cost for emergency repairs. Is toner/developer an extra cost. What is the cost for any amount of copies over the estimate given? - Other, Non-Profit, Abingdon, MD
  • Nee image enlargement for the copy function to copy small print items such as insurance cards and be able to easily read the information. (at least 200% image enlargement) - Consultant, Health Care, Lafayette, CO
  • Have a trade in copier. SHARP ARM350 with over a million copies on it. Has a saddle stitch finisher included with it. 4 paper drawers - not color - has a laser printer with it also and duplexing. - Administrative Assistant, Non-Profit, Leavenworth, KS
  • We are looking to purchase a toshiba e-studio 233 at 23 pages per minute. Black and white. 100 Sheet automatic fedder. Scann, Print, Fax. Want a 2-3 year warranty. - Administrative Assistant, Insurance, Hampton, SC
  • Looking to lease or purchase with low payments. Need it to print well and work with Vista and XP. - CEO/President/Owner, Non-Profit, Minneapolis, MN
  • #NAME? - Creative Design/Writing/Production, Non-Profit, Hartford, CT
  • In terms of durability is it better to go with a multifunction machine that includes fax capability or would the standard printer, copier stand alone be more durable. - Administrative Assistant, Legal, Apex, NC
  • Will be moved occasionally to other sites. Needs to be easy to setup and reliable. - Facilities/Operations, Other Business Services, Burnsville, MN
  • Saddle stich, and a way to control the use for these machines will be used as self serve machines. - CEO/President/Owner, Media/Entertainment/Publishing, Elmhurst, NY
  • We are just looking for some information on your copiers what service plans you offer and information about leasing or buying the machine needs to be able to network with 2 offices. Thanks - Other, Other Business Services, Suffolk, VA
  • Would need to have some type of lock out protection so only authorized employees are able to use. - Office Manager, Legal, Fort Lauderdale, FL
  • We are looking to get a smaller machine because we have a smaller office setting. Maybe a table top machine if possible. Thank you - Administrative Assistant, Other Business Services, Cedar Rapids, IA
  • Would like to compare a e6 mo. Lease including service contract vs.Buying copier and getting an annual service contract which would include 4000 copies per month. - Partner/Principal, Construction/General Contracting, Hillside, NJ
  • This copy machine would be used by all 14 employees on the server. Also, depending on our schedule, the machine would get medium to high usage. We do a lot of high resolution printing for brochures and booklets as well as everyday letters. - Administrative Assistant, Other Business Services, Pittsburgh, PA
  • Just shopping for about 50 sharp copy machines AR-M models, from small to large sizes for shipping overseas. If u have some please email me ur website or some infos.thxgeorge - Sales/Business Development, Other Business Services, Las Vegas, NV
  • Need to be able to copy for 2 sided copies, and able to make a newsletter. - Office Manager, Other Business Services, El Dorado Springs, MO
  • Looking for a short-term lease or rental situation would for 12 - 18 months no longer than 24 - General Manager, Consulting, Atlanta, GA
  • Would like quotes to lease or purchase and if possible, prices on used or refurbished machines. - Human Resources, Government, Barksdale AFB, LA
  • Must have a all inclusiver service contract, be able to print and scan 11 x17 (woudl liek to scan in color if possible but not required) must be albe to run on Ctrix. - Other, Construction/General Contracting, Minneapolis, MN
  • 11 x17 color ,2 sided coping, automatic document feeder, at least 2 paper tray'sand network capability. - Office Manager, Manufacturing, O'Fallon, MO
  • I need a 5 year lease price on 2 copiers - both Sharp AR-257 machine, both with stapler/finisher/fax modules. I also need only one of the machines to come with a print controller and network scanner. - Facilities/Operations, Education, Baltimore, MD
  • This copies will be purchased for my church and we need the capabilities of copying the thickness of bulletins. - Purchasing Manager, Other Business Services, Mount Olive, NC
  • Must have an all inclusive service contract, be able to print and scan 11 x 17 (would like to scan in color if possible but not required) must be able to ron on Ctrix system. - Other, Construction/General Contracting, Elk Grove Village, IL
  • The most important feature is scanning. We have to have good scanning capacity equipment. - General Manager, Real Estate, San Francisco, CA
  • Replace a savin 3828 lease. Wish to purchase comparable and deal with service and supplies only as needed, not prepaid. - Attorney, Legal, Northport, NY
  • We are looking for a price on a Ricoh C3300 SPF to buy outright - please email the requested information - Administrative Assistant, Insurance, Johnstown, OH
  • Do not want a Canon copier. Prefer simple machine with above features. Our office will copy an average of 50,000 copies/month. We need a lease that will be for 16 months which will include all repairs, toners, and copy paper.Copier must have very few moving parts to avoid a lot of jambs. Must be a copier with a proven track record of little maintenance (except normal clean-up). Company that leases the machine should have a repairman that would come out same day as called if before 12:00 noon. Very important to copy 11x17 drawings, scanning, and printing from 5 computer locations.We also would like to lease a fax machine for the same period of time (16 months). - Administrative Assistant, Construction/General Contracting, Orlando, FL
  • Looking for a quote on a copier that can be networked, copy, scan and fax and staple copies for small office. - General Manager, Other Business Services, Canton, GA
  • It's a small office so something that doesnt take up too much room. Please let me know what you have available on a small scale and the rental price options.Thank you in advance for your assistance. - Accounting/Finance, Health Care, Fort Lauderdale, FL
  • I do NOT want you to call my home and harrass my husband about a copier... - Educator, Agriculture, West Plains, MO
  • Multi tray for each paper type, and any new business incentives, i.e. Small business, deferred leas payments, but a dedicated 2-3 years lease by me. I'll sign a longer lease. Low deposit, and abilities to buy recycled/ ton3r cartridges. Really any kind of financial incentives. - CEO/President/Owner, Legal, Greensburg, KS
  • Hello.I wanted to get a price quote for a 75-100 copy per minute black and white copy machine rental.Could you please inform me of your maintenance support, your price per copy?, and your daily and weekly rates?I look forward to hearing back from you as soon as you can.thank you - Office Manager, Non-Profit, New York, NY
  • This is a daycare. We just need a copier that can enlarge/shrink, collate, staple. Black and white only.We use about 1500/month. - General Manager, Education, Bergheim, TX
  • Have a very small business in a very small town, which does not have any copy businesses in town. Would like to do some copies and business cards and whatever for some people who do not want to drive 25 or miles away. - Consultant, Health Care, Anadarko, OK
  • I need the ability to go from single sided to double sided, both color and black and white - General Manager, Non-Profit, Ogden, UT
  • We have a limited budget. We would like it to have color capabilities, but not at the expense of our budget. - Office Manager, Education, Orangeburg, SC
  • We are looking at copier, printer, and fax machines with indiv. Code capability, so we can charge the agents for their usage of the machines. - Office Manager, Real Estate, Hermitage, TN
  • Low Maintenance Cost: i.e. User changeable drums, toner, developer, etc. I need low volume, but very high quality copies in color and B&W; automatic document feeder; connectivity to my small network would be helpful but not necessary. - CEO/President/Owner, Real Estate, Northridge, CA
  • This is a new company that design and print obituaries and other memorial services. Will need a good reliable printer because my printer does not produce 500 and 600 copies at a time.Thanks!Shanise - CEO/President/Owner, Consulting, Detroit, MI
  • Due to the size of this Non Profit operation (Very small Public Housing Authority)and our minimal budget please only send us very affordable information or possibilities. - Office Manager, Non-Profit, Wagon Mound, NM
  • This copier is needed for warehouse use. Black and white copies only, scanning capability would be nice but not required. - Purchasing Manager, Other Business Services, Fort Richardson, AK
  • Needs to network to small business server 03. Not over heat or burn up after 200 copies, fast, efficient, can email as well. We currently have a Sharp AR-M237 that copies, scans, prints, and emails. - Marketing/Public Relations, Construction/General Contracting, Eagle Mountain, UT
  • We are interested in a 1 year rental agreement for a black and white machine that can print, copy, scan and fax. Must be able to handle up to 11x17 size paper. - Administrative Assistant, Telecom/Utilities, Pleasant Hill, CA
  • Would like to lease for 1-2 years and then go month to month following. Also want service agreement included. - Other, Construction/General Contracting, Beaufort, SC
  • Should scan, copy, fax, print, and be able to send emailed scanned documents. Should be able to uploan received faxes to our hard drive or email them to a location. - Attorney, Legal, Corona, CA
  • I have a GP200D that I used at my business it. Ijust put a new drum on it about 5000 copies back. Has some flaws but in good condition what is it worth. Has all service papers and manuels. - Partner/Principal, Legal, Burleson, TX
  • Hello,We are looking to lease or pay as you go for a replacement monochrome copier for our department at UC Irvine. Our Canon IR6000 just failed.Key features in lnclude a service plan, user access controls (so we can limit users ability to copy, how many copies a month, etc), usage reporting and most importantly a device with solid mac drivers / support as we are 100% Mac OS 10.5.x - MIS/IT, Education, Irvine, CA
  • Replacing two Kyocera KM-C2520 machines, yes I want B&W, even though the KM-C2520 did colorthanks, - CEO/President/Owner, Real Estate, Las Vegas, NV
  • Interested in large run capacity for ink cartridges. Also, networking with computer systems and a small foot print. Thank you. - Other, Non-Profit, East Hartford, CT
  • We put out a biweekly newsletter and various programs for general operating and communicating w/ our parishoners. Looking for something that is dependable but not necessarily the best cosmetically. - Other, Non-Profit, Memphis, TN
  • Cost is the number one concern (including break/fix issues) quotes must specify what is covered under warranty/maintenance contract and what is not. - Other, Non-Profit, Edwardsville, IL
  • Small Machine for this location need another one in our Melbourne location.Johnstone Supply is a HVAC company which has 10 locations under The Ware Group Inc. In Fl.Dealt with OCE need other quotes for office equipment - Administrative Assistant, Wholesale, Sarasota, FL
  • Table top machines are sufficient. We would like to spend less than $1,000 if possible. - Office Manager, Manufacturing, Red Springs, NC
  • We would like a price on 1) a black and white 2) color and 3) black & white + color - Purchasing Manager, Government, Bishopville, SC
  • I'm working with a very, very limited budget and need to go as cheap as possible. :) - Other, Government, Umatilla, FL
  • We are just starting to shop and see if there is a better option that what we currently have.Please only send information and do not call.thank you for your help. - CFO, Non-Profit, Chicago, IL
  • Interested in at least the following options: locking paper tray and key pad lock for unauthorized users. Additional options to be considered are "coin operation" for others to use. Printed images need to be water proof. This new device would be replacing possibly two other devices currently in use. - Other, Education, Caledonia, OH